MailSlurp Asset Management Compliance

Below is a high-level overview of MailSlurp’s Asset Management Policy, the associated processes, and a representative extract of our asset inventory used to facilitate service delivery.

1. Asset Management Policy or Framework

MailSlurp’s Asset Management Policy provides a structured approach to identifying, classifying, and securing all information assets throughout their lifecycle. This policy adheres to standard frameworks (e.g., ISO 27001, NIST SP 800-53) and ensures:

• Asset Identification and Ownership
  Every physical and digital asset is assigned a unique identifier and designated owner, ensuring clear accountability for maintenance, usage, and disposal.

• Classification and Labeling
  Assets are classified based on sensitivity (e.g., Confidential, Internal, Public) and labeled accordingly to guide handling and storage requirements.

• Lifecycle Management
  Procedures are in place for onboarding, routine audits, and decommissioning. Decommissioned assets undergo secure sanitization to prevent unauthorized data exposure.

• Access Controls
  Role-based access mechanisms govern who may modify, handle, or use each asset. Controls are periodically reviewed for continuous alignment with the principle of least privilege.

• Policy Enforcement and Reviews
  The Asset Management Policy is reviewed annually—or upon significant operational change—to reflect evolving regulations and business needs.

2. Asset Management Process

MailSlurp implements a systematic asset management process comprising five key phases:

1. Asset Registration
   Newly procured hardware or software undergoes an intake procedure, during which each item is logged in the centralized Asset Registry. Ownership and classification levels are assigned at this stage.

2. Change Tracking and Configuration Management
   Updates to assets (e.g., firmware patches, new software versions) are recorded, providing real-time visibility into operational changes. Configuration checks ensure consistency with security baselines and compliance standards.

3. Periodic Auditing
   Routine inspections verify the accuracy of the Asset Registry, confirm the presence of necessary security controls, and uncover discrepancies or unauthorized assets. Findings trigger remediation tasks, which are tracked through our internal ticketing system.

4. Incident Handling
   If an asset is compromised or misused, incident response protocols guide containment, forensic analysis, and root-cause investigation. Lessons learned feed back into the policy to bolster future resilience.

5. Decommissioning and Disposal
   When an asset reaches end-of-life or is no longer in use, it undergoes secure disposal (e.g., cryptographic wiping of storage media). Decommissioning procedures ensure all sensitive information is removed and ownership records are updated.

3. Extract of Asset Management Inventory

Below is a simplified representative subset of MailSlurp’s Asset Registry, showcasing hardware and software assets integral to providing our services. Actual records in our secure Asset Management System contain more detail (e.g., owner contact, versioning).

Note: Classification levels (e.g., Confidential, Internal) are assigned based on regulatory requirements and business impact. Ownership is assigned to functional departments or specific individuals, ensuring accountability for updates, monitoring, and access control.

4. Logical access

MailSlurp’s Logical Access Management policy ensures that all access rights are provisioned, monitored, and revoked based on the principles of least privilege and role-based access control. We require formal approval before granting new or elevated permissions, with each request documented in our ticketing system and subject to periodic audit to validate ongoing necessity. Revocations occur immediately upon employee departure or change of role, and we maintain a detailed activity log of access modifications, including justifications and authorizations. Regular reviews of privileges help confirm that authorized personnel maintain only the minimum necessary access, enhancing security and compliance throughout the organization.